Clear an Absence
It is very important that students have regular attendance. The more time students spend on their studies, the more successful they will be. If your child misses school, you are required to clear the absence with our attendance office within three days of the absence, or your student will be unexcused.
If you are having difficulty and/or concerns please contact us as soon as possible. If you feel like your child's tardy or absence is incorrect please contact the front attendance office and the teacher. The teachers and Mrs. Park (Attendance Clerk) will gladly work with you.
Contact Mrs. Park in our attendance office at (760) 955-2530, ext. 45101 or email firstname.lastname@example.org
We want your child to be successful at CIMS. Please remember that you child needs to be in class as much as possible. This includes students who are tardy first period. Academic mastery can be affected if students are out of class.
All students are expected to attend all classes and be on time. Upon the first day a student is absent from school, the parents/guardian should call the school's attendance office at (760) 955-2530, ext 45101 to report the absence. Students are expected to make up the work missed upon returning to school.
Homework may be requested by a parent after a student has been absent for three or more days. Teachers have 24 hours to respond to such requests. Upon returning to school, students must have a note from the parents to be readmitted. The note must include the following:
1. Child's name and grade
2. Date(s) of absence
3. Reason for absence
4. Signature of parent/guardian (Required)
It is the parent’s and students’ responsibility to make sure that the note gets submitted to the Attendance Office. Students who do not bring a note from a parent excusing their absence will have three (3) days to submit one.
After three (3) days the absence will be permanently unexcused and considered a truancy. Disciplinary action may result from unexcused absences.
After three (3) days of cumulative unexcused absences, a truancy letter will be sent home and the District’s Student Attendance Review Board (SARB) will be notified.
2. LATE ARRIVAL TO SCHOOL
Regular, punctual attendance is essential for students to be successful at school. Students arriving late to school for a maximum of 10 minutes are to report to their first period class, where the tardy will be documented by the teacher. Students arriving late over 10 minutes must report to the attendance office upon arrival on campus. A student must have a note with an acceptable excuse if the tardy is to be excused.
Multiple tardies will result in disciplinary action and/or a referral to the District’s Student Attendance Review Board (SARB). If at all possible schedule medical/dental appointments during nonschool hours.
3. LEAVING SCHOOL EARLY
Any student leaving campus early must have permission and must check out at the attendance office. Parents/Guardians checking out a student must go to the attendance office, NOT the child's classroom. They will be required to provide proper identification and sign the “Student Release Log.” (If at all possible schedule medical/dental appointments during non-school hours.)
This procedure is for the safety of all students. We will not release a student to anyone except the parent, legal guardian, a person the parent has authorized (in writing) to pick up the child, or a person listed on the emergency card. Teachers cannot release a student to a parent directly from the classroom.
4. TARDY POLICY DURING SCHOOL
All classes begin promptly. Our bell schedule consists of four (4) minute passing periods and a one (1) minute warning bell prior to the beginning of each class. Students are expected to be in their assigned seats with the necessary materials when the tardy bell rings.
A student will be considered TRUANT if he/she arrives late to class ten (10) minutes after the tardy bell, and their Attendance Record will be noted accordingly. All students will be required to serve 15 minutes of Academic Recovery Time for each tardy. The following interventions will take place:
3rd Tardy = Referred to the Counselor
6th Tardy = Parent Conference with Administration. Student will be placed on an attendance contract.
9th Tardy = Referral to the SARB board and parent will accompany student to class. Possible release from CIMS.
If a student is tardy for several teachers, additional administrative disciplinary action will be taken. Tardies accumulate for each semester period.
Any absence that does not have prior parental consent and is not approved by school authorities is regarded by law as a truancy. Students who are tardy to class ten (10) minutes or more, leave the classroom without permission, or leave the campus during school hours without properly checking out through the attendance office (Closed Campus Violation) will be considered truant. Students who are truant will be assigned to Saturday School or after school detention. Habitual truants will be referred to the Student Attendance Review Board (SARB).
6. TRAVELING TO AND FROM SCHOOL
Students are to go directly to and from school without loitering. Students dropped off by parents must enter the campus immediately upon their arrival to school. Students may not leave the campus without proper checking out procedures once inside the gates. Students leaving campus without permission will be considered truant and disciplinary action will be taken.
Students who drive themselves to school must purchase a parking permit ($5) and park in designated areas only. Please secure your vehicle as CIMS is not responsible for any damage or theft. Students are not permitted to go to their car during the school day and are to leave immediately after the final bell.
7. CLOSED CAMPUS/SCHOOL VISITORS
Cobalt Institute of Math and Science has a closed campus policy. Once students arrive on campus they are not permitted to leave school for any reason. If parents need to check their child out of school early, they must follow the Leaving School Early procedures. Students who leave campus without permission will be considered truant.
No one other than those designated on the student’s emergency card will be permitted to take your child from school. All visitors are required to check into the office as soon as they arrive. Administration has the authority to direct non-students to leave campus. They may also direct persons to leave campus whose presence interferes with student activities (per administrator’s discretion).
8. HALL PASS
Students are permitted to leave class only for emergencies or for important reasons. Any student leaving class must have their Student Planner in their possession with the Hallway passport section completed. Any student out of class without a pass will be considered truant.
Saturday schools are offered throughout the year for students to make up absences. Call Mrs. Encarnacion for more information at (760) 955-2530, ext. 45106.
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